Privacy Policy

The Privacy Act 1988 (Cth) requires that Montgomery And Partners handles your personal information in accordance with a set of Australian principles, known as the Australian Privacy Principles (APPs), which regulate the collection, use, correction, disclosure and transfer of personal information about individuals by organisations in the private sector. This Privacy Policy outlines how we collect, use, protect, and disclose your Personal Information. It also explains how you can access and have it amended, as well as who you can contact should you have an enquiry or complaint.

Executive Summary

This Privacy Policy outlines Montgomery And Partners’ commitment to protecting your Personal Information. This Privacy Policy outlines how we collect, use, protect, and disclose your Personal Information. It also explains how you can access and have it amended, as well as who you can contact should you have an enquiry or complaint. This Privacy Policy applies to information we collect or hold in Australia and New Zealand. Unless specified otherwise, this Privacy Policy applies to all Personal Information that we receive from or about you.

Policy Requirements

In this Privacy Policy: “Us” or “we” refer to Montgomery And Partners “you” refer to any person or client about whom we collect or hold Personal Information. Under Australian Law: “Personal Information” means information or an opinion (whether or not true, and whether or not recorded in a material form) about an identified individual, or about an individual who is reasonably identifiable. “Sensitive Information” is personal information that is: (a) information or an opinion about an individual’s: (i) racial or ethnic origin; or (ii) political opinions; or (iii) membership of a political association; or (iv) religious beliefs or affiliations; or (v) philosophical beliefs; or (vi) membership of a professional or trade association; or (vii) membership of a trade union; or (viii) sexual orientation or practices; or (ix) criminal record; or (b) health information about an individual; or (c) genetic information about an individual that is not otherwise health information. Under New Zealand Law: “Personal Information” means: (a) information about an identifiable individual; and (b) includes information relating to a death that is maintained by the Registrar-General under the Births, Deaths, Marriages, and Relationships Registration Act 1995 or any former Act (as defined in section 2 of the Births, Deaths, Marriages, and Relationships Registration Act 1995)

Personal Information we collect

The types of Personal Information we collect about you will depend on the product or service you receive from us. We provide investment information, investment management and advisory services, research, ratings, data, financial planning and revenue management software and tools. The Personal Information we may collect about you includes, but is not limited to: Your name, phone number, street address and/or email address Your date of birth, gender, employment details, financial details, domicile and citizenship status Your credit card number or bank account details. If you are acting on behalf of your employer, your job title, employer’s name and contact information Demographic information, such as age bracket, investor type and how you heard about us Account credentials such as your user ID and password for our online products Information regarding your banking and insurance products, security holdings (for example, when you use certain tools or your financial adviser uses our products and services to manage their client’s information) If you are a Montgomery And Partners Investment Management Investor, your tax file number (TFN) and depending on your legal structure, Personal Information about trustees/beneficial owners or other information required by anti-money laundering legislation. Your TFN may also be collected by your adviser who uses our financial planning software to manage their client’s personal information. Personal website usage information, including cookies and other information about your computer, device and browser. Where our clients are corporations, we may collect Personal Information from that corporation about different contact persons within the corporation including name, job title, and contact information. Sensitive information is a subset of Personal Information that is afforded a higher level of privacy protection. The kind of sensitive information we may collect, and hold includes, but not limited to, health information. We do not adopt Commonwealth Government identifiers, such as a TFN, a Medicare number, or a New Zealand IRD number or National Health Index number, as a means of identifying individuals.

Job Applicants and Contractors

When applying for a position or a contract with us, we also collect Personal Information necessary for us to perform functions related to recruitment, hiring and contract management. The Personal Information (which might include sensitive information) we collect may include that information already listed above as well as education history, qualifications, previous employers, citizenship status, membership of professional organisations and referee contact details. Depending on your advancement in the recruitment process we may also collect Personal Information from you in job interviews or telephone conversations and from your referees or from our own suppliers, including to verify your citizenship status, visa details, qualifications, references, criminal history and other Personal Information that you give us. For European Union citizens, please refer to the General Privacy Policy for more information. Where you are being engaged as a consultant or contractor to Montgomery And Partners, we may also collect additional Personal Information such as your Australian or New Zealand Business Number and professional and/or public liability insurance details. Where the consultant or contractor is a corporation, we may also collect additional Personal Information about its directors, managers, or contact persons which could include names, job titles, business and personal addresses and phone numbers.

Personal Information: Why we collect it

We may collect, store, use, and process Personal Information where necessary to provide you with our products and services or the products we distribute, to supply other administrative services (e.g. administering your account, to fulfilling our obligations under anti-money laundering legislation), to enable our clients to advise to their customers and prospective customers, to perform functions related to our recruitment process, to respond to inquiries, and – unless you have let us know that you do not want us to do this – to provide information about other products and services that we, our related companies or our advertisers/marketing partners offer from time to time (direct marketing), including via third party websites (remarketing). You are not required to provide us with your Personal Information, but if you do not do so we may be unable to provide you with our products or services or progress your application for employment.

Personal Information: How we collect it

We will collect Personal Information directly from you or indirectly from third party sources or is otherwise permitted by law. The Personal Information we collect may be captured from a variety of sources including, but not limited to: direct contact with us or use of our website, product or service voluntary submissions (e.g. responses to surveys, requests for information on our products or those of our advertisers/marketing partners) registrations/applications to receive our products or services or the products we distribute public registers (e.g. where we need to check Personal Information independently of you for anti-money laundering purposes) a financial adviser using our products and services to manage their client’s information which may include your personal details about your financial situation if you apply for a position or contract with us, via our application website or from a recruiter that refers you to us while some contacts with us such as general enquiries may be made anonymously or by using a pseudonym, if the relationship is to progress any further (by you becoming our client or having a business relationship with us) it will be necessary for us to know who you are to enable us to deliver our services to you. Similarly, we cannot deal with complaints made anonymously or by pseudonym.

Where a third party gives us unsolicited information about you

Should a third party give us unsolicited Personal Information about you, if required by privacy law, we will within a reasonable period determine whether or not we could have collected the information directly from you or if it is in a public record and, if not, we will take reasonable steps to destroy or de-identify that information unless the law otherwise permits or requires.

Use of and access to your Personal Information by others

Generally, we will not make the Personal Information collected using our products and services or during our recruitment process available to anyone outside Montgomery And Partners except as outlined in this policy and otherwise with your consent, instructions or where required by or permitted by law, however it may be accessed by staff of Montgomery And Partners’ related companies located overseas. It may be necessary for our third-party service providers to access your Personal Information in order to perform contractually specified services on our behalf. We will do everything reasonably within our power (or otherwise required by applicable privacy law) to prevent unauthorised use or disclosure of your Personal Information in such circumstances. Generally, Montgomery And Partners contractually requires that all Personal Information accessed by such providers be kept confidential and in accordance with privacy laws.

Use of cookies

A cookie is a small file which can be stored on a device when you access our website and is then sent back to our website each time you visit our website. Cookies are useful because they allow us to recognise your device and your preferences. We may use cookies to set users’ preferences, gather basic tracking information (such as, date, time of visit and preferences), and monitor the presentation of our site. This information allows us to personalise your experience and improve the quality of our site and our information on third party sites. We use analytical cookies, which allow us to recognise and count the number of users on our website and understand how users interact with our website. These insights allow us to improve website content and features to enhance user experience. We also use cookies to know whether you are logged in to our site, recognise the products and services you subscribe to, remember your preferences, and show you advertisements relevant to your interests. Advertisers on our website may also deploy cookies and web beacon technology to measure and improve advertising for their clients. We use session cookies (which last until you close your browser) and persistent cookies (which last until you or your browser deletes them). These cookies fall into two broad categories: “essential cookies,” which originate from us and are necessary for us to provide you with our services, and “non-essential cookies,” which typically originate from third parties and are not required for you to use our services.

Essential cookies

We use essential cookies for the following purposes: Authentication – We use cookies to allow you to sign into our services and stay signed in throughout one or multiple site visits. Subscription / MIM Adviser Toolkit – We use cookies to recognise that you are a Montgomery And Partners Investor client or MIM Adviser Toolkit and make sure you’re able to view the content and tools that you’ve paid for. Site language – We have many sites across the world, and we use a cookie to make sure you see our site in a language commonly used in your country. Non-essential cookies We use non-essential cookies for the following purposes: Analytics – Our third-party partners use cookies to provide us with analytics services. These partners include but not limited to Google Analytics and Hotjar and we use cookies to help us understand how our customers use our websites. Advertising – Our third-party partners also use cookies to provide advertising services. These partners include Meta Ads, Dianomi Ads, Yahoo Ads, TikTok Ads, Spotify Ads, LinkedIn Ads, Bing Ads, Reddit Ads, Taboola Ads and Google Marketing platform, they use cookies to show you ads they believe may interest you. You can control how cookies are used on your device by changing your browser settings. Please note some of our products and services depend on cookies. If you disable these cookies through your browser, you may not be able to use a specific product, service or feature of that product or service.. The use of cookies on our website or on other sites that use Montgomery And Partners information does not identify you or provide access to your device.

Direct marketing

We may use your Personal Information for marketing and promotional purposes including to provide you with information about other products and services that we, or other Montgomery And Partners related companies, or our advertisers/marketing partners, offer from time to time (direct marketing). We will not use Personal Information we have collected about you via our recruitment process for Direct Marketing. You may ask us to let you know the source of your Personal Information used by us for direct marketing. Except as required by privacy law, so long as a response is not impracticable or unreasonable, then we will endeavour to reply to you within a reasonable period without cost to you. If you do not want your Personal Information used for direct marketing purposes by us or our related companies or our advertisers/marketing partners, please unsubscribe from receiving marketing material or contact us on the details provided below to withdraw your consent.

Remarketing

We may also use your Personal Information to advertise our services to you when you visit other websites that have the necessary functionality. Montgomery And Partners and our service providers such as Google use cookies to show advertisements relevant to your past usage of our website.

Links to other websites

Our website may contain links to other websites for you to access. You should be aware that the privacy policies of the operators of those other sites may not be the same as ours and you should refer to their privacy policies.

Protection of your Personal Information

We will take all reasonable steps to ensure that any Personal Information about you which we hold is: Secure: protected from misuse, interference and loss and from unauthorised access, modification or disclosure; and Appropriate: accurate, complete, up-to-date, relevant and not misleading having regard to the purpose for which it is held and may be used. Your Personal Information may be kept in various formats by us, our related companies and relevant third-party providers. The Montgomery And Partners operates secure data networks protected by industry standard firewalls and password protection systems. Our security and privacy policies are periodically reviewed and enhanced as necessary and only authorised individuals have access to the information provided. We restrict access to Personal Information to our employees and contracted third party providers who need to know that information in order to process it for us and who are subject to contractual confidentiality and privacy obligations. We maintain records of personal information for as long as is necessary but will destroy or de-identify Personal Information if we no longer need it for any authorised purpose and are not required by law to retain it.

Access to your Personal Information

We will handle all requests for access in accordance with the privacy laws. In most cases, we will confirm whether or not we hold Personal Information about you and give you access to any such Personal Information within a reasonable period of time and in the manner you request, provided that request is reasonable. In some cases, we may refuse access where refusal is required or permitted by law. Without limitation but without prejudice to our obligations under applicable privacy law, we may reject requests that are unreasonably repetitive, require disproportionate technical effort (for example, information that is only available on older back up tapes, or would involve developing a new system or significantly changing an existing practice), or which risk the privacy of others. We will provide you with reasons for any refusal. We will respond to your request within a reasonable period of time and in accordance with legal requirements. We will not charge a fee for giving you access to your Personal Information. To request access to your Personal Information please contact our Privacy Officer – contact details are below.

Accuracy of your Personal Information

We appreciate any assistance you might give us to keep any Personal Information that we hold about you up-to-date, complete and accurate. If you want to update your Personal Information, you may do so by accessing the personal account information on the relevant website or by contacting us: info@montyam.com.au